Team Assistant - International Event
The Assistant/Administrator supporting the International Events group will join the team that produces best-in-class conferences and events at Dow Jones and The Wall Street Journal. The Assistant/Administrator will be responsible for working closely with the team to support all elements required to produce high quality member and client-focused events within the region.
The primary function of the role is administrative, but given the nature of the team’s work will offer an entry level insight into international event management. The role requires a high level of collaboration, coordination, attention to detail and ability to multitask. The successful candidate will be expected to work closely with colleagues in APAC, EMEA and the US.
Administrative duties including, but not limited to:
Shipping/tracking event materials
Coordinating and managing event schedules
Processing invoices/expense in an accurate and timely manner
Finance duties including:
Purchase Order creation
General ad-hoc tasks including, but not limited to store cupboard inventory, paper orders
Managing global shipments for events
Assisting in planning and executing events, not limited to RSVPs and on-site staffing
Develop professional working relationships with all internal and external stakeholders
Oversee room bookings and meeting schedules for the team
Manage travel booking & expense submissions for Event Directors/Senior Event Managers
Recent Graduates with 1-2 years of relevant internship/work experience
Excellent written and verbal communication skills in English and Chinese (Mandarin and/or Cantonese). Fluency in knowledge of other Asian languages will be an advantage
Impeccable administration and organization skills
Meticulous attention to detail with an inherent sense of care
A strong team-player willing to lend help to ad-hoc tasks at short notice
A friendly, pleasant disposition with the ability to build relationships both internally and externally
Intermediate knowledge of Word, Excel, PowerPoint, Gmail and Google Docs
How do I apply?
Dow Jones offers an exceptional opportunity to work for one of the world’s leading financial and business news companies. We invite interested candidates to submit in confidence a cover letter and detailed resume stating your qualifications, contact details and current and expected salary via our Career Site.
Only shortlisted candidates will be notified.
Dow Jones , Making Careers Newsworthy
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status. EEO/AA/M/F/Disabled/Vets .
Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, please reach out to us at TalentResourceTeam@dowjones.com . Please put “Reasonable Accommodation" in the subject line.
Business Area: WSJ MEMBERSHIP GROUP
Job Category: Office Administration Group
Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality content for more than 125 years and today has one of the world’s largest news gathering operations globally. It produces leading publications and products including the flagship Wall Street Journal, America’s largest newspaper by paid circulation; Factiva, Barron’s, MarketWatch, Financial News, DJX, Dow Jones Risk & Compliance, Dow Jones Newswires, and Dow Jones VentureSource.Dow Jones is a division of News Corp (NASDAQ: NWS, NWSA; ASX: NWS, NWSLV).
If you are a current employee at Dow Jones, do not apply here. Please go to the Career section on your Workday homepage and view "Find Jobs - Dow Jones." Thank you.
Req ID: 17618